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Terms and Conditions



Upon your decision to submit an application for a 365 Sports Program, a per person deposit (athletes and accompanying family members) is required. The program specific deposit is described in the program contract.


Each 365 Sports International program has a specific program contract. The program contract contains the program costs and payment options. Most programs require final payment 45 days prior to the program start date. Program contracts describe the specific travel and sports competition associated with the program. Our program costs combine special rates we receive from hotel, air and land transportation suppliers. We cannot breakdown the price for the individual components. Our programs offer participants the convenience and savings of arranging their entire trip in one transaction.


Should an applicant (athlete or accompanying family member) cancel their participation in a 365 Sports International program there are cancellation fees. After application to a program the cancellation fees increase over time. The minimum cancellation fee is $50. The program specific cancellation fee schedule is described in the program contract.


365 Sports offers travel cancellation insurance via an independent insurance program at an additional cost. Included in this optional program are travel cancellation, travel interruption, secondary group health and emergency medical insurance. We strongly recommend that you choose to purchase the travel cancellation insurance. Program participants who choose to decline the travel cancellation insurance are responsible for all program cancellation fees.


Sightseeing and excursions via motor coach are included as well as some possible entrance fees where applicable. This information is detailed in the program contract.


As agents for most airlines, Amtrak and motorcoach carriers, we will provide you with the most reliable and reasonable carrier. Economy-class air transportation is arranged based on excursion APEX fares via regularly scheduled airlines. Reservations, ticketing and full payment must be completed per the regulations of the airline. Air carriers and schedules listed in the itinerary are subject to change.


Proof of identity is required for international travel. Without proper identification, passport & necessary visas, you will not be permitted to depart. It is your responsibility to obtain and verify your necessary travel documents.


Program prices are subject to change without notice due to currency fluctuations, tariff changes or increase in operational costs. In addition, all program costs are per person and based on a minimum number of persons traveling, if the number falls below the minimum required, a surcharge may be imposed.


The cost of the program covers service charges normally mentioned in the itinerary and program contract. Passport, visa, laundry, meals not on the itinerary, tips to baggage porters and similar tipping charges, add-on air travel charges for baggage, items of personal nature, including souvenirs and sight-seeing not a part of program itinerary, are not included in the cost of the program. Hotel charges such as extra person fees, parking, phone calls, room service or energy surcharges and property damages are not included in the cost of the program and must be handled directly between you and the hotel.


365 Sports and the independently owned and operated program operator, and/or its agents, acts only as reservation or booking agents in the matters relation to transportation, accommodations, services, festival and competition management and facilities provided by other independent parties. Therefore 365 Sports shall not be responsible for the quality of goods, accommodations or services, breach of contract or any intentional or careless actions or omissions on the part of any such provider or suppliers, which result in any loss, damage, delay, or injury to you, your travel companions or group members, or which in personal dissatisfaction with the quality of goods, accommodations or services. 365 Sports shall not be responsible for any injuries, damages or losses to person, property or otherwise in connection with any accommodations, transportation, or other services provided or supplied by others or resulting directly or indirectly, from acts of God, fires, breakdowns in equipment outside 365 Sports control. 365 Sports will not be responsible for any loss or damage resulting from improper or insufficient passports, visas, or other documents. 365 Sports will not be liable for any additional expense or liabilities sustained or incurred by program members as a result of any of the above stated conditions. The full responsibility for the vehicles and the operation of the vehicles in these programs rests solely with the particular carriers and the liability of such carriers is governed by the country of operation. 365 Sports reserves the right to decline, to accept or to retain any person as a member of 365 Sports programs at anytime. 365 Sports further reserves the right to dismiss participants from a program and return them home, at participant’s expense, for demonstrated inappropriate behavior, which includes, but is not limited to, use or purchase of alcohol, use or purchase of controlled substances of any kind, violation of United States or host country law, vandalism or destruction to property or facilities, and/or lewd or indecent behavior. If any program must be withdrawn or canceled prior to the passenger’s departure on the program, the liability to 365 Sports is limited to a refund of moneys received by 365 Sports. Reasonable changes to your itinerary due to unforeseen circumstances may be made where deemed necessary for the well being of the program.


The validity, interpretation, enforcement and performance of this 365 Sports Contract and Terms and Conditions shall be governed and construed in accordance with the laws of the State of North Carolina. The venue for any action involving or arising under this 365 Sports Contract and Terms and Conditions shall be in Durham County, North Carolina and the undersigned participant and parent/guardian and 365 Sports each consent and subject themselves to jurisdiction in Durham County, North Carolina.


365 Sports may record the traveling member (athlete or adult) who is an active participant on the program during competition, sightseeing or at general daily activities on video tape, audio tape or photograph, and may use the applicant’s name, voice or testimonial without restriction for the future promotional purpose of 365 Sports unless stated otherwise in writing.